QuickBooks Accounting
Built for Law Firms
Mana specializes in QuickBooks Online for law firms — proper IOLTA trust account setup, accurate matter cost tracking, and clean monthly books that hold up to bar audits. We serve PI firms, property and real estate practices, criminal defense, and hybrid multi-practice firms.
Trust Accounting That Meets the Bar's Standard — Every Month
IOLTA violations are one of the leading causes of bar discipline. The rules are strict, the three-way reconciliation requirement is non-negotiable, and generic bookkeepers don't know how to do it.
Whether your firm handles PI settlements, real estate closings, criminal retainers, or a mix — if client money touches your accounts, Mana configures QuickBooks to handle it correctly and performs the required monthly reconciliation.
Separate Chart of Accounts
Trust liability accounts properly separated from operating accounts in QuickBooks — never commingled.
Client Ledger Cards
Individual client fund balances tracked in QuickBooks so you know exactly what you hold for each client at any time.
Three-Way Reconciliation
Monthly reconciliation of bank statement, QuickBooks balance, and client ledger subtotals — the bar's required standard.
Disbursement Workflows
Disbursement checklists and QuickBooks workflows to ensure proper sequencing of client fund releases — whether for settlements, retainer refunds, or real estate closings.
Full-Service QuickBooks Accounting for Law Firms
From initial setup to monthly close, we handle every aspect of your QuickBooks Online accounting — configured for the way your firm earns revenue and incurs costs, regardless of practice area.
IOLTA Trust Account Setup
We configure QuickBooks Online with separate trust liability accounts, proper class tracking, and automatic reconciliation workflows that keep your trust accounts bar-compliant from day one — essential for any firm holding client funds.
Trust Account Reconciliation
Monthly IOLTA reconciliation performed by accountants who understand the three-way reconciliation requirement — bank statement, QuickBooks ledger, and client ledger cards all tied out.
Matter Cost Tracking
Track every dollar spent per matter — expert fees, court costs, filing fees, records requests, deposition expenses — categorized by client and case so you know true matter economics at a glance.
Flexible Fee Reporting
Revenue recognition built for law firms: contingency fees recorded at settlement, hourly billing tracked against WIP, retainer drawdowns properly accounted for, and referral fees handled correctly.
Financial Statements & Tax Prep
Clean P&L, balance sheet, and cash flow statements produced monthly. Year-end books that go straight to your CPA without cleanup — or let Mana handle your tax prep too.
Management Reporting
Custom reports showing fee pipeline, matter cost exposure by practice area, revenue by attorney, and operating expense trends — the numbers law firm owners actually need to manage their business.
Know What You've Spent — by Matter, by Category, by Month
Most law firm bookkeepers lump matter costs into a single expense line. That tells you almost nothing about your actual economics.
Mana configures QuickBooks to track costs by category and client matter — so you can see your true cost per case, identify high-cost outliers early, and understand which practice areas generate the best margin.
Law Firms That Work with Mana on QuickBooks
We serve firms across practice areas — PI, property, criminal, family law, and multi-practice shops that do a little of everything.
Solo & Small Firms
Get QuickBooks configured correctly from the start — trust accounts, matter costs, and monthly close — without hiring a full-time bookkeeper.
Growing Practices
Outgrown your current bookkeeper? We take over messy books, clean them up, and establish scalable QuickBooks workflows as you add cases, staff, and practice areas.
Established Firms
Already on QuickBooks but struggling with trust reconciliation or management reporting? Mana takes over the accounting function while you stay in your system.
Frequently Asked Questions
Common questions about QuickBooks for law firms, answered by the Mana team.